[KS] European Program for the Exchange of Lecturers--Clarification

James B. Lewis jay.lewis at orinst.ox.ac.uk
Wed Jun 15 18:51:35 EDT 2016

[For links to application and report forms, go to:]


NOTE: The maximum for each year is €2,500.

The European Program for the Exchange of Lecturers is sponsored by the 
Korea Foundation. Every year AKSE draws up a comprehensive proposal and 
budget for the program, which includes the proposals of individual 
universities, and our Treasurer handles the reimbursements that 
lecturers receive for their expenses. Lectures sponsored by this program 
should be an integral part of the curriculum of the institution where 
they are presented. The lecturers are reimbursed for their travel within 
European countries, accommodation expenses, and meals, but they are not 
paid a lecture fee. This program offers excellent opportunities for AKSE 
members to meet and exchange ideas concerning both research and teaching.

NOTE the change to the EPEL programme. This year, we are encouraging 
applications that span 2 academic years (2016-18). You may submit an 
application for 2016-17, but if possible, we request that you submit an 
application for 2 academic years (2016-18).

Please send your proposal to the AKSE President before 20 July 2016. 
Your proposal must contain: the names of scholars, the titles of 
lectures, the dates of the lectures, a budget for transportation, hotel, 
and meals. All applications must be sent to the President of AKSE. 
Lecturers will pay their own expenses and then request reimbursement by 
sending the correct form with receipts to the treasurer, Koen De 
Ceuster. All reports of lectures given have to be sent to the President 
of AKSE.

Further Guidelines for Applications to EPEL

Priority is given to applications from universities where there are few 
teaching staff. EPEL Guest Lecturers can assist teaching staff in 
replacing a limited number of teaching hours. EPEL lectures have to be a 
part of courses taught and not form a special seminar. The lectures have 
to offer academic credits or units and form a part of examinations. All 
applications must explain how these conditions are met. The AKSE 
President and Council will endeavour to secure adequate funding from the 
Korea Foundation to support EPEL applications, but the final funding 
decision resides with the Korea Foundation and only partial funding may 
finally be available to applicants. These circumstances are beyond the 
control of the AKSE President and Council. It is for these reasons that 
applicant universities are strongly encouraged to seek and secure 
alternative sources to support Guest Lecturers.

Specific Guidelines:

1) All applications are judged on their quality.

2) All proposals should specify how many teaching staff work primarily 
in Korean Studies and should answer the following questions: have you 
sought matching funds from other sources? Please give details.

3) If any invited scholar cancels within one month of the scheduled 
lecture without reasonable cause (illness or other unforeseen 
circumstances) he or she cannot be invited to be a Guest Lecturer within 
any EPEL application for a period of 2 years. In case of cancellation, 
the applicant university has to immediately contact the AKSE President 
and propose a replacement name so that the new proposal can be 
evaluated. Notification has to be done within one week of cancellation. 
If the applicant university does not follow these procedures regarding 
cancellations, then the university cannot apply for EPEL funding in the 
following year.

4) Each university can apply for a maximum of €2,500 for each year and 
is responsible for administering their budget. The AKSE Council will not 
supply any additional funding beyond the original application amount. 
Any additional costs, even unforeseen, must be borne by the applicant 
university or the Guest Lecturer.

5) Each Guest Lecturer will be informed of the total amount they are 
allotted for transportation, hotel, and meals. The Guest Lecturer is 
free to spend their allotment in the best way they see fit in any 
mixture. For example, if transportation costs are much lower than 
originally anticipated, then the Guest Lecturer is free to upgrade their 
hotel or to spend more on meals. The AKSE Council encourages the 
expenditure of the full budget amount. Any expenditure in excess of the 
total amount allotted by the original budget will be the responsibility 
of the Guest Lecturer or the applicant university.

6) All Guest Lecturers are responsible for keeping track of their 
expenditures, collecting their own receipts, and then submitting a 
reimbursement form to the AKSE Treasurer.

7) Deadlines: 20 July 2016 for Reports for 2015-2016 and 20 July 2016 
for new applications.

Dr. James B. Lewis
President of the Association for Korean Studies in Europe
President of the British Association for Korean Studies
University Lecturer in Korean History
and Fellow of Wolfson College
Oriental Institute, University of Oxford
Pusey Lane, Oxford,  OX1 2LE
United Kingdom
Email: jay.lewis at orinst.ox.ac.uk
Tel: +44-(0)1865-278200

Ecce quam bonum et quam jucundum habitare fratres et sorores in unum.
('Behold how good and how pleasant it is for brothers and sisters to 
dwell together in unity.')

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