[KS] European Program for the Exchange of Lecturers (EPEL): CALL FOR APPLICATIONS FOR 9/2018-9/2019

[James B. Lewis]

European Program for the Exchange of Lecturers (EPEL)

CALL FOR APPLICATIONS FOR 9/2018-9/2019

DEADLINE 1 SEPTEMBER 2017

The European Program for the Exchange of Lecturers (EPEL) is sponsored 
by the Korea Foundation. Every year AKSE draws up a comprehensive 
proposal and budget for future years. The AKSE proposal consists of 
proposals from individual universities. Lectures sponsored by this 
program should be an integral part of the curriculum of the institution 
where they are presented. The lecturers are reimbursed for their travel 
within European countries, accommodation expenses, and meals by the AKSE 
Treasurer, but lecturers are not paid a lecture fee. This program offers 
excellent opportunities for AKSE members to augment their institutional 
offerings and to meet and exchange ideas concerning both research and 
teaching.

Please send your proposal to the AKSE President before 1 September 2017 
(jay.lewis at orinst.ox.ac.uk). Your proposal must contain: the names of 
scholars, the titles of lectures, the dates of the lectures, a budget 
for transportation, hotel, and meals. All applications must be sent to 
the President of AKSE. Lecturers will pay their own expenses and then 
request reimbursement by sending the correct form with receipts to the 
treasurer, Koen De Ceuster. All reports of lectures given have to be 
sent to the President of AKSE for report to the Korea Foundation. These 
are usually due in July of every year.

Further Guidelines for Applications to EPEL

Priority is given to applications from universities where there are few 
teaching staff. EPEL Guest Lecturers can assist teaching staff in 
replacing a limited number of teaching hours. EPEL lectures have to be a 
part of courses taught and not form a special seminar. The lectures have 
to offer academic credits or units and form a part of examinations. All 
applications must explain how these conditions are met. The AKSE 
President and Council will endeavour to secure adequate funding from the 
Korea Foundation to support EPEL applications, but the final funding 
decision resides with the Korea Foundation and only partial funding may 
finally be available to applicants. These circumstances are beyond the 
control of the AKSE President and Council. It is for these reasons that 
applicant universities are strongly encouraged to seek and secure 
alternative sources to support Guest Lecturers.

Specific Guidelines:

1) All applications are judged on their quality.

2) All proposals should offer an overview of the teaching program and 
specify how many staff teach primarily for Korean Studies. For an 
example of a past successful application, click here.

3) If any invited scholar cancels within one month of the scheduled 
lecture without reasonable cause (illness or other unforeseen 
circumstances) he or she cannot be invited to be a Guest Lecturer within 
any EPEL application for a period of 2 years. In case of cancellation, 
the applicant university has to immediately contact the AKSE President 
and propose a replacement name so that the new proposal can be 
evaluated. Notification has to be done within one week of cancellation. 
If the applicant university does not follow these procedures regarding 
cancellations, then the university cannot apply for EPEL funding in the 
following year.

4) Each university can apply for a maximum of €2,500 and is responsible 
for administering their budget. The AKSE Council will not supply any 
additional funding beyond the original application amount. Any 
additional costs, even unforeseen, must be borne by the applicant 
university or the Guest Lecturer.

5) Each Guest Lecturer will be informed of the total amount they are 
allotted for transportation, hotel, and meals by the applicant 
university. The Guest Lecturer is free to spend their allotment in the 
best way they see fit in any mixture. For example, if transportation 
costs are much lower than originally anticipated, then the Guest 
Lecturer is free to upgrade their hotel or to spend more on meals. The 
AKSE Council encourages the expenditure of the full budget amount. Any 
expenditure in excess of the total amount allotted by the original 
budget will be the responsibility of the Guest Lecturer or the applicant 
university.

6) All Guest Lecturers are responsible for keeping track of their 
expenditures, collecting their own receipts, and then submitting a 
reimbursement form to the AKSE Treasurer. A reimbursement form is 
available on the AKSE website.

7) Deadlines: 1 September 2017 for Reports for 9/2016-9/2017 and 1 
September 2017 for new applications for 9/2018-9/2019.

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