[KS] Program Coordinator Position Opening, Center for Korean Studies, UC Berkeley
Dylan Davis
davisds at berkeley.edu
Sat Jun 15 12:34:22 EDT 2024
Program Coordinator Position Opening, Center for Korean Studies, UC
Berkeley
<https://careerspub.universityofcalifornia.edu/psp/ucb/EMPLOYEE/HRMS/c/HRS_HRAM.HRS_APP_SCHJOB.GBL?Page=HRS_APP_JBPST&Action=U&FOCUS=Applicant&SiteId=21&JobOpeningId=70251&PostingSeq=1>
About Berkeley
At the University of California, Berkeley, we are committed to creating a
community that fosters equity of experience and opportunity, and ensures
that students, faculty, and staff of all backgrounds feel safe, welcome and
included. Our culture of openness, freedom and belonging make it a special
place for students, faculty and staff.
The University of California, Berkeley, is one of the world’s leading
institutions of higher education, distinguished by its combination of
internationally recognized academic and research excellence; the
transformative opportunity it provides to a large and diverse student body;
its public mission and commitment to equity and social justice; and its
roots in the California experience, animated by such values as innovation,
questioning the status quo, and respect for the environment and nature.
Since its founding in 1868, Berkeley has fueled a perpetual renaissance,
generating unparalleled intellectual, economic and social value in
California, the United States and the world.
We are looking for equity-minded applicants who represent the full
diversity of California and who demonstrate a sensitivity to and
understanding of the diverse academic, socioeconomic, cultural, disability,
gender identity, sexual orientation, and ethnic backgrounds present in our
community. When you join the team at Berkeley, you can expect to be part of
an inclusive, innovative and equity-focused community that approaches
higher education as a matter of social justice that requires broad
collaboration among faculty, staff, students and community partners. In
deciding whether to apply for a position at Berkeley, you are strongly
encouraged to consider whether your values align with our Guiding Values
and Principles
<https://chancellor.berkeley.edu/guiding-values-and-principles>, our Principles
of Community <https://diversity.berkeley.edu/principles-community>,
and our Strategic
Plan <https://strategicplan.berkeley.edu/>.
At UC Berkeley, we believe that learning is a fundamental part of working,
and our goal is for everyone on the Berkeley campus to feel supported and
equipped to realize their full potential. We actively support this by
providing all of our staff employees with at least 80 hours (10 days) of
paid time per year to engage in professional development activities. To
find out more about how you can grow your career at UC Berkeley, visit
grow.berkeley.edu <https://hr.berkeley.edu/grow>.
*Departmental Overview*
The Institute of East Asian Studies (IEAS) at UC Berkeley promotes teaching
and research on East Asia and Southeast Asia in all disciplines and
professional programs. The Institute and its regional centers sponsor a
wide variety of activities including academic seminars, conferences and
colloquia series, public lectures, cultural events, and other programs with
the mission to foster interaction and facilitate deeper understanding among
the academic, business, and professional communities on issues concerning
the Asia-Pacific region.
*Position Summary*
In consultation with the Center for Korean Studies (CKS) Faculty Chair and
Program Director, the CKS Program Coordinator (Blank Assistant 3) will
independently manage the Center's large and vigorous visiting scholar
program (20-30 scholars annually), including attending to the invitation
process, securing appropriate visas, overseeing the arrival/departure
process, as well as developing activities to enhance the visitors' academic
experience at Berkeley (e.g. arranging field trips, organizing visiting
scholar seminars, and other activities). The Program Coordinator also
assists with conference/event planning, guest speaker travel arrangements,
general center administration, and processes a variety of operational and
financial transactions and services, such as travel and entertainment
reimbursement requests, and purchasing of event and office supplies.
*Application Review Date*
The First Review Date for this job is: 06/27/2024.
*Responsibilities*
Manage Visiting Scholar Program
- Review initial inquiries to the Center, and determine the applicant's
eligibility for the program. Refer appropriate candidates to the CKS Chair
for review.
- Prepare requests to SHARE Region/Visiting Scholar and Postdoc Affairs
(VSPA) for visiting scholar status for researchers and postdoctoral fellows.
- Determine needs of each scholar as to visa authorizations, sending out
any required forms and/or letters of invitation and work with visiting
scholars to secure visas.
- Advise faculty and foreign and domestic scholars/postdoctoral fellows.
- Resolve frequent complex problems, interpreting guidelines regarding
visa/foreign scholar issues, including renewals, extensions, and special
immigration situations.
- Correspond with all scholars and prepare for their arrival, contacting
proper faculty to arrange for meetings, and managing visitor orientation.
- Allocate office space for CKS. Manage facilities, including furniture
and IT needs.
- Act as a liaison throughout the campus with relevant offices such as
SHARE Region, Berkeley International Office, VSPA, etc, and departments,
independently providing guidance and interpretation (both written and
verbal) of University policies, procedures and general navigation through
Berkeley policies.
Under general supervision, organize conference logistics, and assist with
other center events (lectures, symposia, conferences, and the like).
- Make travel arrangements, including complex international itineraries
requiring visas.
- Complete ticket purchases through ConnexUC (the University's travel
portal).
- Negotiate contracts with vendors and supervise activities of caterer
and staff assistants.
- Independently design and generate printed and online publicity.
- Correspond with all participants as needed to develop such materials.
- Attend to all aspects of planning.
- Choose venues, liaise with local staff, oversee duplication and
mailing of papers to participants and attendees, and supervise local
contractors.
- Following the event, process participants' travel expense vouchers and
check requests for payment to vendors using appropriate campus procedures.
- Coordinate special events, such as celebrating a major center/unit
milestone, anniversary, and the like.
Other Duties Assigned
- Works with department management to update/review/revise website to
better communicate organization's mission, requiring substantive knowledge
of organization's goals and objectives.
- Determines need for general office equipment and supplies.
- Orders supplies in consultation with Program Director.
- Provides guidance to other Administrative Assistants on procedures,
practices, and implementation of policies, including those which are
particularly complex.
- Under general supervision, prepares budget for contract and grant
proposals.
- Administers contracts and grants with multiple fund sources.
- Assists principal investigators on researching, compiling, and
preparing grant proposals.
*Required Qualifications *
- Thorough knowledge in administrative procedures and processes
including word processing, spreadsheet and database applications.
- Knowledge of and/or can quickly learn campus policies and procedures
to support effective operations of an independent Organized Research Unit,
particularly in the areas of visiting scholar administration, fiscal
operations, and events organization.
- Requires excellent verbal and written communication skills, active
listening, critical thinking, multi-tasking and time management skills to
manage work flow accordingly.
- Demonstrated administrative experience, tact and diplomatic skill to
interact effectively with academic and faculty members from the U.S.,
Korea, and elsewhere.
- Intermediate to advanced skill and/or can quickly learn Bearbuy,
Travel & Entertainment, and other UC web-based systems used for
reimbursement, purchasing, and general center administration.
- Requires interpersonal and work leadership skills to provide guidance
to other nonexempt personnel.
- Knowledge of and/or can quickly learn University business processes to
process purchase orders, reimbursements, and other payments.
- Applies advanced knowledge of and/or can quickly learn immigration
law, UC Berkeley visiting scholar administrative practices, keeping in mind
cultural expectations/practices in Korea.
- Ability to take initiative, organize and prioritize tasks to follow
through on projects with attention to detail, and meet deadlines.
- Ability to interact tactfully and professionally with diverse academic
and diplomatic communities.
- Fluency in Korean to effectively manage visiting scholar program in
which most participants have limited knowledge of English.
- High School Diploma or equivalent and/or equivalent
experience/training.
*Salary & Benefits*
This is a 80% (32 hrs a week) non-exempt career position, which is paid
hourly and eligible for UC Benefits.
For information on the comprehensive benefits package offered by the
University, please visit the University of California's Compensation &
Benefits
<http://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html>
website.
Under California law, the University of California, Berkeley is required to
provide a reasonable estimate of the compensation range for this role and
should not offer a salary outside of the range posted in this job
announcement. This range takes into account the wide range of factors that
are considered in making compensation decisions including but not limited
to experience, skills, knowledge, abilities, education, licensure and
certifications, analysis of internal equity, and other business and
organizational needs. It is not typical for an individual to be offered a
salary at or near the top of the range for a position. Salary offers are
determined based on final candidate qualifications and experience.
The budgeted salary or hourly range that the University reasonably expects
to pay for this position is $28.44 (Step 1) – $34.14 (Step 9).
*How to Apply*
- To apply, please submit your resume and cover letter.
*Other Information*
This position is governed by the terms and conditions in the agreement for
the Clerical & Allied Services Unit (CX) between the University of
California and Teamsters Local 2010. The current bargaining agreement
manual can be found at:
http://ucnet.universityofcalifornia.edu/labor/bargaining-units/cx/index.html
- This is not a visa opportunity.
*Conviction History Background*
This is a designated position requiring fingerprinting and a background
check due to the nature of the job responsibilities. Berkeley does hire
people with conviction histories and reviews information received in the
context of the job responsibilities. The University reserves the right to
make employment contingent upon successful completion of the background
check.
*Equal Employment Opportunity*
The University of California is an Equal Opportunity/Affirmative Action
Employer. All qualified applicants will receive consideration for
employment without regard to race, color, religion, sex, sexual
orientation, gender identity, national origin, disability, or protected
veteran status. For more information about your rights as an applicant,
please see the U.S. Equal Employment Opportunity Commission
<https://www.eeoc.gov/poster> poster.
The University of California's Affirmative action policy
<https://policy.ucop.edu/doc/4010393/PPSM-20>.
The University of California's Anti-Discrimination policy
<https://policy.ucop.edu/doc/1001004/Anti-Discrimination>.
-------------- next part --------------
An HTML attachment was scrubbed...
URL: <http://koreanstudies.com/pipermail/koreanstudies_koreanstudies.com/attachments/20240615/6ab0431b/attachment.htm>
More information about the Koreanstudies
mailing list